Annual Conference
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March 18-21, 2025
Event Information | Registration | Hotel
Arlington, Virginia and Washington, D.C. with Livestream Options for Online Participants
Experience the international aerospace maintenance community’s premier event. Join ARSA members and invited guests from around the world to engage governments, network with peers and improve the state of the aviation world.
Event Information
Everything you need to know about the 2025 Conference. (Still want more? Contact ARSA.)
Executive to Executive Briefings: Tuesday, March 18, 2025
Participation by industry executives with senior executive branch officials is limited to annual conference sponsors at the Administratium, Platinum, Gold, or Silver levels. In past years, meeting participants included representatives from the U.S. Departments of Commerce, Defense, Labor, State, and Transportation as well as the fellow trade associations and industry interest groups.Legislative Day: Wednesday, March 19, 2025
The day dedicated to educating both the aviation maintenance industry and elected officials. Learn (or brush up) on what ARSA does and what you can do so you're ready for afternoon visits with targeted Capitol Hill legislators and staff.7:30 a.m. | Registration and Breakfast
8:00 a.m. | Welcome and Introductions
8:15 a.m. | It's All About Your Industry and Your Company
9:00 a.m. | The View from the Hill
9:45 a.m. | Break
10:00 a.m. | National Defense Authorization Act: Accomplishments and Opportunities
10:30 a.m. | Strengthening Our Roots
11:00 a.m. | Global Fleet & MRO Market Report Release presented by Oliver Wyman
12:00 p.m. | Lunch
1:00 p.m. | Congressional Meetings Begin
TBD | Presentation of 2025 Legislative Leadership Award
TBD | House Aviation Subcommittee Staff Briefing (on Capitol Hill)
4:00 p.m. | Symposium Registration Open (for non-Legislative Day attendees)
5:30 p.m. | Ice-Breaker Reception
7:00 p.m. | Special Invitation Dinner
Annual Repair Symposium: Thursday, March 20, 2025
The centerpiece of Conference week, ARSA convenes a full day of substantive panel discussions covering key regulatory compliance and business issues. After the keynote address, regulators from across the world join the full-morning "Opening Salvo" conversation, followed by lunch and an afternoon of practical regulatory and business discussion.7:30 a.m. | Registration and Breakfast
8:00 a.m. | Welcome and Introductory Remarks – What ARSA Has Done Lately
8:30 a.m. | Session 1: Fireside Chat with AIR
9:00 a.m. | Break
9:30 a.m. | Session 2: Opening Salvo – Conversations with the Regulators (FAA, EASA, ANAC Brazil, TCCA, UK CAA)
10:45 | Break (Approximate; Session 2 to continue)
12:30 p.m. | Lunch with Special Guest
2:00 p.m. | Best Approaches to Rulemaking
3:00 p.m. | ARSA Quiz Show
3:30 p.m. | Break
4:00 p.m. | More than an Apprentice
5:00 p.m. | Club Lounge Happy Hour
Member Day: Friday, March 21, 2025
ARSA's leadership briefs members on the state of the association as well as goals and priorities for the coming year. Participants then close out the event by participating in breakout and/or training sessions focused on key aerospace topics. The Conference ends by 12:00 p.m. EDT.8:00 a.m. | Annual Membership Meeting and Breakfast
9:30 a.m. | Break
10:00 a.m. | Training Sessions & Breakout Discussions
HazMat Determinations – An ARSA training session on determining whether your company is a Hazardous Materials employer under the rules in 49 CFR and the regulatory requirements that all maintenance providers should heed. (One Hour)
Complying with Foreign D&A Training Requirements – An ARSA training session helping repair stations get ahead of the December 2027 compliance date for the new rule expanding drug & alcohol testing requirements to facilities located outside the United States. All maintenance personnel, regardless of location, should understand the industry-wide impact of the new rule.
Repairman to Specialist – An open discussion with industry and education leaders on developing career (and certification) pathways through 14 CFR subpart E.
12:00 p.m. Conference Ends
In-Person
All substantive and social activities were hosted at the Ritz-Carlton, Pentagon City in Arlington, Virginia. Legislative Day participants will head to Capitol Hill for meetings with congressional offices as appropriate.
Livestream
The majority of Conference events will be available to livestream viewers via a Vimeo web-player embedded into a page on ARSA.org. All in-person registrants will be able to name a "Conference Ambassador" as a contact to access the livestream and bring the event back to their home facilities. Paying registrants for livestream access may share with multiple company contacts. Livestream participation will include a mechanism for submitting questions to onsite personnel.
Pricing
| Executive to Executive Briefings | ||||
| Open to Administratium, Platinum, Gold, and Silver-level sponsors. | ||||
| Legislative Day – Wednesday, March 19 | ||||
| Members | Non-Members | |||
| First | Additional | First | Additional | |
| In-person | $400 | $360 | $600 | $540 |
| Livestream Free with in-person registration. | $400 | $600 | ||
| Symposium – Thursday, March 20 | ||||
| In-person | $900 | $810 | $1,250 | $1,125 |
| Livestream Free with in-person registration. | $900 | $1,250 | ||
| Legislative Day & Symposium Bundle | ||||
| In-person | $1,100 | $990 | $1,500 | $1,350 |
| Livestream Free with in-person registration. | $1,100 | $1,500 | ||
| The Super Bundle (Silver Sponsorship, E2E, Legislative Day, & Symposium) | ||||
| In-person | $4,200 | $4,500 | ||
| Livestream Free with in-person registration. | ||||
| Member Meeting & Training/Breakouts – Friday, March 21 | ||||
| In-person | Free with Symposium registration. | |||
| Livestream | ||||
(2) Registration fees may be waived for government personnel, members of the media, speakers, and other support personnel or special guests upon approval by the ARSA event team.
Administratium – $20,000
What is Administratium? An element aerospace professionals see every day (click here to learn more). Notation in all publicity, marketing and periodicals (e.g., the hotline, Dispatch, ARSA team email signatures, conference attendee contact list, specific email alerts to association contacts), recognition in event materials and from the podium, specific thank you in ARSA periodicals, additional advertising placement via ARSA’s communications, complimentary registrations for three (3) participants in the Executive to Executive Briefings as well as three (3) in Legislative Day, and free livestream access for personnel unable to attend in person. At the Administratium Level, sponsors may select one of the following* to specifically support (please note the list in this document does not reflect current availability):- Annual Repair Symposium – Ice Breaker Reception
- Annual Repair Symposium – Thursday Happy Hour
- General Sponsorship
Platinum – $10,000
Notation in all publicity, marketing and periodicals (e.g., the hotline, Dispatch, ARSA team email signatures, conference attendee contact list, specific email alerts to association contacts), recognition in event materials and from the podium, specific thank you in ARSA periodicals, complimentary registrations for three (3) participants in the Executive to Executive Briefings as well as three (3) in Legislative Day, and free livestream access for personnel unable to attend in person. At the Platinum Level, sponsors may select one of the following to specifically support (may not reflect current availability for 2025):- Online Conference Experience
- Executive to Executive Briefings
- Legislative Day – All Day
- Congressional Directories/Resources
- General Sponsorship
2024 Platinum Sponsors
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Gold – $7,500
Notation in all publicity, marketing and periodicals (e.g., the hotline, Dispatch, ARSA team email signatures, conference attendee contact list, specific email alerts to association contacts), recognition in event materials and from the podium, specific thank you in ARSA periodicals, complimentary registrations for two (2) participants in the Executive to Executive Briefings as well as two (2) in Legislative Day, and free livestream access for personnel unable to attend in person. At the Gold Level, sponsors may select one of the following to specifically support (may not reflect current availability for 2025):- Legislative Priorities Brochures/Resources
- Digital Companion/Electronic Materials
- Legislative Day – Continental Breakfast
- Legislative Day – Congressional Briefing and Luncheon
- Annual Repair Symposium – Continental Breakfast
- Annual Repair Symposium – Luncheon with Special Guest
- Nametag Lanyards
- Hotel Room Keys
- General Sponsorship
2024 Gold Sponsors
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Silver – $3,500
Notation in all publicity, marketing, and periodicals (e.g., the hotline, Dispatch, ARSA team email signatures, conference attendee contact list, specific email alerts to association contacts), recognition in event materials and from the podium, complimentary registrations for one (1) participant in the Executive-to-Executive Briefings as well as one (1) in Legislative Day. At the Silver Level, sponsors may select one of the following to specifically support (may not reflect current availability for 2024):- Annual Repair Symposium – Coffee Break (5)
- General Sponsorship
2024 Silver Sponsors
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Supporter – $2,500
Notation in all publicity, marketing, and periodicals (e.g., the hotline, Dispatch, ARSA team email signatures, specific email alerts to association contacts), and recognition in event materials and from the podium.Contributor – $500 to $2,499 (or equivalent support)
Notation in some publicity, marketing, and periodicals (e.g., the hotline, Dispatch), and recognition in event materials and from the podium.2024 Contributors
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ARSA has reserved a block of rooms for Conference participants at the Ritz-Carlton, Pentagon City in Arlington, Virginia. The hotel hosts most of the activities related to the ARSA Conference and is convenient to the Metro as well as Washington Reagan National Airport (DCA). The deadline for reservations made in this block is Feb. 21, 2025.
To reserve your room(s), visit https://book.passkey.com/go/ARSAAnnualConf2025.
Attendees may also call the dedicated group desk +1.800.422.2410. Reference the ARSA Annual Conference when making reservations. The Leo Weston Award for Excellence in Government Service
First bestowed on Leo Weston himself in 2005, the Weston award honors an instrumental figure in ARSA's birth by recognizing individuals who embody his commitment to the industry's safety and success. The symposium provides a venue for association members and invited guests from around the world to network and discuss issues that matter to the aviation maintenance industry. It is the perfect time to respect the history of the repair station community and honor the good works of those who support it.
Click here to learn more about Leo, the award bearing his name, and those who have received it.The Legislative Leadership Award
The association regularly recognizes members of Congress who have provided outstanding support to the aviation maintenance community by supporting policies beneficial to the industry. Honorees have each been key in moving forward specific legislation advancing priorities championed by ARSA on behalf of its members.
Click here to see past updates regarding Legislative Leadership Award recipients.The "Golden Shovel" Award
From time to time, ARSA recognizes individuals – usually at the time of their retirement – who have spent their careers in steadfast devotion to good business, good safety, and good oversight. In the colorful illustration of Executive Director Sarah MacLeod, these professionals have spent their lives shoveling against the tide of government bureaucracy; their achievement in never giving up is acknowledged through the "Golden Shovel Award."
Click here to learn more about the "Shovel" and see who has received it.Event Photos
ARSA has created a Google Album including photos taken during the 2024 Annual Conference, which allows participants to share their own photos (Sharing event photos constitutes consenting to their use/distribution in association with Conference-related publicity for this or future events, at ARSA’s discretion). To see the album, click here.Select Recordings
The following selections were highlighted in ARSA's member newsletter, the hotline. Click the headline link to view the recording in the March edition.Legislative Day Briefing – Global Fleet & MRO Market Report
The team from Oliver Wyman CAVOK presented their findings to Legislative Day participants on March 13, illustrating the current and projected states of the North American and global aircraft fleets and related impacts on maintenance demand.
Legislative Day Briefing – Perspectives on Reauthorization
Attendees used these insights (and all the March 13 content) in their meetings on the Hill; all members can benefit from the cross-industry expertise of this lobbyist panel.
Symposium Briefing – What Has ARSA Done Lately
The brief session includes key updates from the association’s year as well as instruction for maximizing membership value.
Symposium Briefing – In the Fire with AVS-1
There were no real flames on stage, but an intense and engaged discussion of the state of the aviation industry. View a clip from the exchange where Sarah MacLeod and David Boulter discuss SMS, training, and more.
Symposium Briefing – Training First
The Symposium portion of the Annual Conference wrapped on March 14 with an hour-long session on how we learn and what we can learn about improving training and personnel development.
